Data Privacy Notice 

Issued: 29th March 2018 

What Is Your Personal Data?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
 

Who Are We?

One of the Trustees of New Life Church (NLC) has been appointed as the Data Controller (contact details below).  They decide how your personal data is processed and for what purposes.
 

How Does NLC Process Your Personal Data?

NLC complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
 
NLC will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information. To that end, NLC will securely store all personal information on:

  • Our secure password-protected website (protected by the website provider, Endis)
  • Our secure password-protected cloud-based Dropboxes
  • The password-protected laptop of our Data Controller and Book Keeper.
  • The password-protected servers of our Accountancy software, Xero, and Accountancy services provider, Business Partners Ltd. 

Your personal data will be treated as strictly confidential and will only be shared with other members of NLC in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of NLC with your consent.
 

Why Does NLC Use Your Personal Data?

We use your personal data for the following purposes: -

  • To administer membership records;
  • To inform you of news, events, activities and services running at, or promoted by, NLC;
  • To manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To fundraise and promote the interests of the charity; 
 

 What Is The Legal Basis For NLC Processing Your Personal Data?

  • Your explicit consent so that we can keep you informed about news, events, activities and services and process your gift aid donations.
  • Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
  • Processing is carried out by not-for-profit bodies with a religious aim provided: -
    • the processing relates only to members or former members or those who have regular contact with it in connection with those purposes; and
    • there is no disclosure to a third party without consent.
 

How Long Does NLC Keep Your Personal Data?

We keep data for as long as you remain involved with NLC or until you request that we remove it.
 

Your Rights And Your Personal Data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of the personal data which NLC holds about you;
  • The right to request that NLC corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request that your personal data is erased where it is no longer necessary for NLC to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that NLC’s Data Controller provides you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), where applicable.
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request that a restriction is placed on further processing;
  • The right to object to the processing of your personal data.
  • The right to lodge a complaint with the Information Commissioner’s Office (details below)

 

Further Processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
 

Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact NLC’s Data Controller Martin Wilde, the Secretary of NLC Trust, at info@newlifechurchcambridge.org.
 
You can contact the Information Commissioner’s Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.